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VISION STATEMENT
We shall be valued as an essential level of government which coordinates and distributes regional services in an effective, equitable and responsible manner.
MISSION STATEMENT
Our mission is to provide a professional level of governance and advocacy both responsive and accountable to the needs of our regional community.
Primary Overall Goals
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Reorganize governance (other models) reduce levels of government (Regional Growth Strategy, boundary expansion/extension)
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Environmental Stewardship/Leadership (including cultural, consolidation of water, improvement districts)
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Partnerships (RDKB/community, service delivery, communities and orgs beyond RDKB jurisdiction (IHA))
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Efficiency in service delivery (maintain, or increase while not increasing requisition)
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Open/adaptive/innovative (new ways to doing business/grow while being financially responsible, prepare for uncertain future)
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Coordinated support
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Improve communication/trust (expand RDKB presentations and town hall meetings)
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Regionalized infrastructure/utilities (licensing, coordination)
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Affordable recreation (lifestyle)
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1) Call to Order
2) Consideration of the Agenda (Additions/Deletions)
3) Minutes
4) Delegation(s)
Presentations – Columbia Basin Trust
- Gord DeRosa, Vic Kumar, Ray Masleck, Fred Romano
5) Unfinished Business
6) Tabling Resolution(s)
7) Communications
8) Communications (Information Only) - Corporate Vote – Unweighted
Recommendation: That the following items be received:
9) Reports
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A
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Finance Committee - Corporate Vote – Unweighted
Recommendation: That the following items be approved for payment:
i) Int. Sch. of Accounts – Feb 15/12
Cheque Nos. 28933 – 29394 |
$1,919,827.39 |
| ii) Payroll Account |
$498,826.34 |
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$2,418,653.73 |
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| B |
Personnel & Policy Committee
i) Recommendation: That the draft minutes of the Personnel, Executive & Policy Committee meeting held February 15, 2012 be received.
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| C |
Finance Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Finance Committee meeting held February 14, 2012 be received.
Terms of Reference - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors adopt the Finance Committee Terms of Reference as follows:
Effective Date:
Review: Annually
Revised:
The Finance Committee shall provide a forum for the discussion of issues, and where necessary, development of recommendations related to finance, and the financial management of the Regional District.
Members: The committee shall be a Committee of the Whole. The Chair of the Finance Committee shall be named by the Board Chair. The Vice-Chair shall be elected by the Committee.
Staff: The Chief Administrative Officer, Director of Corporate Administration and Director of Finance shall be responsible for providing policy advice and recommendations, together with necessary background information for the Committee’s consideration.
Duties: Review, comment on and make recommendations, with or without amendment, of the following Five Year Financial Plans:
- General Government Services (001)
- MFA Debenture Debt (001 MFA)
- Building and Plumbing Inspection (004)
- Reserve for Feasibility Studies (008)
Review and comment on the findings of the annual audit, including the management letter, and provide recommendations to the Board.
Review and establish annual goals for the requisition increases to be accommodated within the financial plan.
Review, comment on and develop financial policies that govern the overall financial management of the Regional District.
Review and recommend approval of the overall financial plan, while respecting the jurisdiction and authority of the service stakeholders.
Meet at least four times per year.
Quorum shall be the majority of the Committee.
Minutes of meetings shall be kept by RDKB staff and approved by the Committee.
The Chair is at the pleasure of the Board Chair.
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| D |
Environmental Services Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Environmental Services Committee meeting held February 1, 2012 be received.
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| E |
Boundary Economic Development Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Boundary Economic Development Committee meeting held February 7, 2012 be received.
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F
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Sewerage Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Sewerage Committee meeting held February 7, 2012 be received.
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| G |
Board Appointment Updates
- M.F.A.
- M.I.A.
- SIDIT
- SIBAC
- Okanagan Film Commission
- Ktunaxa Treaty Advisory Committee
- Westbank Treaty Advisory Committee
- Columbia River Treaty Committee
- West Kootenay Regional Airport Committee
- LCIC
- Boundary Weed/Stakeholder
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| H |
Staff Report(s)
i) A Memorandum of Board Resolutions and their status - Corporate Vote – Unweighted
Recommendation: That the Memorandum be received.
ii) A report from Sig Dreher, Chief Building Official, regarding a building bylaw contravention in Electoral Area ‘E’ (R. Moat) - Stakeholder Vote – Unweighted (Excluding Rossland)
Recommendation: That the staff report be received.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors cancel the Notice registered in the Land Title Office pursuant to Section 695 of the Local Government Act and Section 58 of the Community Charter against the property legally described as DL 1255S, SDYD except: (1) Parcel A (Plan A166) (2) Plans H8870 and KAP60335.
iii) A report from John Mackey, Director of Recreation & Facilities, regarding the upgrade of the existing tube chiller and evaporative condenser - Corporate Vote – Unweighted
Recommendation: That the staff report be received - Corporate Vote – Weighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors award the contract for the replacement of the tube chiller and evaporative condenser at the Grand Forks & District Arena at a quoted price of $93,694 plus applicable taxes.
iv) A report from Jeff Ginalias, Assistant Planner, regarding a referral from the Ministry of Forests, Lands and Natural Resource Operations regarding the establishment of a recreational site on Crown land near Rock Creek - Corporate Vote – Unweighted
Recommendation: That the staff report be received.
Recommendation: That the application from the Ministry of Forests, Lands and Natural Resource Operations, Recreation Sites and Trails Branch regarding the establishment of a recreational site on Crown land near Rock Creek, to be established by the Kettle River Trails Association, for the property legally described as That part of DL 862, SDYD, be forwarded to the Ministry without a recommendation.
v) A report from Elaine Kumar, Director of Corporate Administration, regarding withdrawal of Electoral Area ‘C’ from the Boundary Economic Development Service - Corporate Vote – Unweighted
Recommendation: That the staff report be received - Corporate Vote – Weighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors provide 90 day’s notice to Community Futures Boundary to cancel the current contract for economic development services in the Boundary - Stakeholder Vote – Weighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors direct staff to explore a contract with Community Futures Boundary for providing economic development services to the Boundary excluding Electoral Area ‘C’.
vi) A report from Elaine Kumar, Director of Corporate Administration, regarding the Boundary Economic Development Service advertising in the Visitor’s Choice Magazine - Corporate Vote – Unweighted
Recommendation: That the staff report be received - Corporate Vote – Weighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the expenditure of up to $4,700 prior to the adoption of the Financial Plan to place a two page ad promoting the Boundary in Visitor’s Choice Magazine in 2012.
vii) A report from John MacLean, C.A.O., regarding the installation of
smart meters by utility companies - Corporate Vote – Unweighted
Recommendation: That the staff report be received.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors discuss the matter and adopt the resolution confirming the Board’s position on the installation of smart meters in our communities.
viii) A report from John MacLean, C.A.O., regarding the proposed Heritage service - Corporate Vote – Unweighted
Recommendation: That the staff report be received.
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| I |
Electoral Area Services Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Electoral Area Services Committee meeting held February 16, 2012 be received.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors adopts the Terms of Reference for the Electoral Area Services Committee meeting as follows:
Effective Date: February 23, 2012
Review: Every Three Years
Revised:
The Electoral Area Services Committee shall provide a forum for the discussion of issues, and where necessary, development of recommendations related to issues and matters that relate to the Electoral Areas alone.
Members:The Electoral Area Services Committee shall consist of the Electoral Area Directors. The Chair of the Electoral Area Services Committee shall be named by the Board Chair. The Vice Chair shall be elected by the Committee.
Staff:The Director of Planning and Development, Director of Corporate Administration and Director of Finance shall be responsible for providing policy advice and recommendations, together with necessary background information for the Committee’s consideration.
Duties: The Committee shall:
- Review, comment on and recommend approval, with or without amendment, of the following Five Year Financial Plans:
- Electoral Area Administration
- Planning and Development
- Grant-in-Aid
- Christina Lake Recreation Commission
- Christina Lake Recreation Facilities
- Grand Forks Community Centre
- Grand Forks Museum Service
- Area C Regional Parks & Trails
- Christina Lake Fire Protection
- Anaconda Fire Protection
- Beaverdell Fire Protection
- Big White Fire Protection
- Big White Refuse
- Big White Security Service
- Christina Lake Mosquito
- Area A, Columbia Gardens Noxious Weed
- Christina Lake Milfoil
- Areas D & E Weed Control
- Big White Street Lighting
- Areas A & C House Numbering
- Area D House Numbering
- Area B House Numbering
- Area E House Numbering
- Area E Library
- Columbia Gardens Water Supply
- Review, comment on and recommend approval of applications to use the Gas Tax money.
- Review, comment on and recommend approval of applications related to programs that apply to the Electoral Areas only (i.e. UBCM Tourism funds).
- Review, comment on and recommend action to the Board of Directors on matters of rural interest.
- Review, comment on and recommend approval, with or without an amendment, of annual departmental work programs.
- Receive, review and consider technical reports from staff and consultants related to planning and development. Provide the Board with necessary recommendations as policy may require.
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| J |
B.V. Recreation, Parks & Trails - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the B.V. Recreation, Parks & Trails Committee meeting held February 14, 2012 be received.
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| K |
German Delegation Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the German Delegation Committee meeting held February 14, 2012 be received.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors request staff resources (Director of Environmental Services) to research what projects in Spree-Neisse might be most constructive for the Regional District to visit, inspect and learn from AND FURTHER that should this research prove to be valuable in sending a delegation, that up to $6,000 be approved to send two delegates.
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10) Bylaws
11) New Business
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A
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Grants-in-Aid
Electoral Area Directors Only
- Trail Special Olympics – Area ‘A’ - $500
- Rossland Trail Tier 2 Bantam Provincials – Areas ‘A’ & ‘B’ - $200 each
- B.V. Nitehawks – Area ‘A’ - $1,500
- B.V. Recreation (Sr. Dinner) – Area ‘A’ - $500
- Boundary Youth Soccer Assoc. – Area ‘C’ - $2,000
- Boundary 4-H Multi Club – Area ‘C’ - $700
- Community Action Program for Children – Area ‘D’ - $500
- Boundary Regional Chamber of Commerce – Area ‘D’ - $2,000
- Boundary Restorative Justice Program – Area ‘D’ - $641
- West Boundary Rescue – Area ‘E’ - $1,500
- Beaverdell Ladies Softball – Area ‘E’ - $1,000
- Greenwood Winterfest – Area ‘E’ - $800
- Big White Community Policing Society – Area ‘E’ - $5,000
- Mt. Baldy Alpine Club – Area ‘E’ - $2,000
- West Boundary Elementary School – Area ‘E’ - $1,500
- Community Action Program – Area ‘E’ - $1,000
- Boundary Youth Soccer Assoc. – Area ‘E’ - $2,000
- Greenwood Sr. Citizen’s Association – Area ‘E’ - $2,500
- Boundary Figure Skating Club – Area ‘E’ - $2,000
- Kettle Valley Racing Association – Area ‘E’ - $1,500
- Boundary Minor Hockey – Area ‘E’ - $2,000
- JL Crowe Scholarships – Area ‘A’ - $500
- Columbia Basin Alliance for Literacy – Area ‘E’ - $1,500
- Other
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B
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Other Business
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12) Late Items
13) In Camera Meeting
14) Adjournment
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