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VISION STATEMENT
We shall be valued as an essential level of government which coordinates and distributes regional services in an effective, equitable and responsible manner.
MISSION STATEMENT
Our mission is to provide a professional level of governance and advocacy both responsive and accountable to the needs of our regional community.
Primary Overall Goals
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Reorganize governance (other models) reduce levels of government (Regional Growth Strategy, boundary expansion/extension)
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Environmental Stewardship/Leadership (including cultural, consolidation of water, improvement districts)
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Partnerships (RDKB/community, service delivery, communities and orgs beyond RDKB jurisdiction (IHA))
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Efficiency in service delivery (maintain, or increase while not increasing requisition)
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Open/adaptive/innovative (new ways to doing business/grow while being financially responsible, prepare for uncertain future)
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Coordinated support
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Improve communication/trust (expand RDKB presentations and town hall meetings)
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Regionalized infrastructure/utilities (licensing, coordination)
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Affordable recreation (lifestyle)
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1) Call to Order
2) Consideration of the Agenda (Additions/Deletions)
3) Minutes
4) Delegation(s)
| A |
Mr. John Vere
re: Woodstove Exchange Program
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| B |
Mr. Edward McLeod, Marga Ventures Ltd.
re: Ponderosa Estates – Eco-Village
(Please See Item #9 b) |
5) Unfinished Business
| A |
Appointment to Grand Forks & District Recreation Commission - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the appointment of Ms. Cindy Strukoff to the Grand Forks & District Recreation Commission as School District No. 51’s representative.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the appointments of Mr. Dave Walsh and Ms. Megan Bain to the Grand Forks & District Recreation Commission as Electoral Area ‘D’s representatives.
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| B |
A staff report from Elaine Kumar, Director of Corporate Administration, regarding the A.P.C. Appointments - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area ‘A’ Advisory Planning Commission as follows: Fred Buckley, Dennis Tremblay, Shelley Levick, Jim Green, Tyleen Underwood, and Craig Stemmler.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area ‘B’ Advisory Planning Commission as follows: Richie Mann, Teresa Sammartino-McTeer, Graham Jones, Mary MacInnis, Bill Edwards and Roger Cox.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area ‘C’ Advisory Planning Commission as follows: Dawn Sioga, Dave Bartlett, Peter Darbyshire, David Durand, John Mehmal, William Strookoff, Richard White, Brenda LaCroix, Terry Mooney, Ken Wiesner, Mike LaLande, and Don Nelson.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area ‘D’ Advisory Planning Commission as follows: Bob DeMaertelaere, Edith MacAllister, Deb Billwiller, Lesley Matthews, Ron Subotin, Werner Behrens, Gord Davis, Willie Condruk and Wendy McCulloch.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the appointment of Andrew Novokshonoff to the Electoral Area ‘D’ Advisory Planning Commission.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area ‘E’ (Except Big White) Advisory Planning Commission as follows: Diane Scott, Art Harfman, John Condon and James Haynes.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the Electoral Area ‘E’ (Big White) Advisory Planning Commission as follows: Bill DiPasquale, Ross Langmaid and Tony Stewart.
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| C |
A report from Elaine Kumar, Director of Corporate Administration, regarding Committee and Board appointments - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors receives the committee and Board appointment list for 2012. |
6) Tabling Resolution(s)
7) Communications
8) Communications (Information Only) - Corporate Vote – Unweighted
Recommendation: That the following items be received:
9) Reports
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A
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Finance Committee - Corporate Vote – Unweighted
Recommendation: That the following items be approved for payment:
i) Int. Sch. of Accounts – Nov. & Dec./11
Cheque Nos. 27785 – 28928 |
$2,846,513.58 |
| ii) Payroll Account |
$826,669.47 |
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$3,673,183.05 |
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| B |
Personnel & Policy Committee
i) Recommendation: That the draft minutes of the Personnel & Policy Committee meeting held January 18, 2012 be received.
Committee Terms of Reference - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors adopt the Terms of Reference for the Personnel & Policy Committee as follows:
Committee Terms of Reference - Personnel, Executive and Policy
Review: Annually
The Personnel, Executive & Policy Committee shall provide a forum for the discussion of issues, and where necessary, development of recommendations related to executive matters, personnel and policy development.
Members: The committee shall not be the majority of the Board. All members of the Committee shall be appointed by the Chair of the RDKB Board of Directors. The membership shall reflect a balance between Rural/Municipal Directors. The Chair of the Committee shall be named by the Board Chair. The Vice-Chair shall be elected by the Committee.
Staff: The Chief Administrative Officer, Director of Corporate Administration and Director of Finance shall be responsible for providing policy advice and recommendations, together with necessary background information for the Committee’s consideration.
Duties: Review, comment on and recommend approval, with or without amendment, of all policy statements.
Review, comment on, and make recommendations on all matters related to personnel including compensation, staffing levels, discipline and termination (where required by Bylaw) and related planning.
Manage the Chief Administrative Officer selection when required.
Oversee the collective agreement process, including review of initial positions, memorandums of settlement and final recommendations to the Board (this does not include participation in the process).
Undertake an annual appraisal to assess the performance of the CAO, and provide recommendations to the Board of Directors in that regard in writing.
Oversee the public relation program of the Regional District in accordance with policies and practices in effect at that time.
Meet at least four times per year.
Quorum shall be the majority of the Committee.
Minutes of meetings shall be kept by RDKB staff and approved by the Committee.
Executive functions such as Strategic Planning.
The Chair and members of the Committee are at the pleasure of the Board Chair.
Strategic Planning - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the first session of Strategic Planning being held Saturday, February 18, 2012.
Board Remuneration - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors discontinue the current practice of removing the basic monthly stipend from the Chair’s remuneration AND FURTHER adopt a practice of indicating where meeting allowances and expenses will apply in situations not covered by the Bylaw(s) AND FURTHER that any necessary amendments be made to the Bylaw(s).
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| C |
Electoral Area Services Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Electoral Area Services Committee meeting held January 12, 2012 be received.
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| D |
East End Services Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the East End Services Committee meeting held January 17, 2012 be received.
Terms of Reference - Corporate Vote – Unweighted
That the Regional District of Kootenay Boundary Board of Directors adopt the Committee Terms of Reference as follows:
The East End Services Committee shall provide a forum for the discussion of issues, and where necessary, development of recommendations related to joint services in the east end of the Regional District.
Members: The Committee shall consist of seven members of the Board, who shall be from the east end. Committee membership is automatic. The Chair of the East End Services Committee shall be named by the Board Chair. The Vice Chair shall be elected from within the Committee.
Staff: The Chief Administrative Officer, along with any required staff, shall be responsible for providing policy advice and recommendations, together with necessary background information for the Committee’s consideration.
Duties: The Committee shall:
- Review, comment on and recommend approval, with or without amendment, of the following Five Year Financial Plans:
- Regional Airport – East End (110)
- East End Transit (900)
- East End Economic Development (017)
- Culture, Arts and Recreation in the Lower Columbia (018)
- Kootenay Boundary Regional Fire Rescue (050
- )Police Based Victims Assistance (009)
- Cemeteries – East End (150)
- Receive, review and consider technical reports from staff and consultants related to the administration and operation of the services indicated above and to provide the Board with necessary recommendations as policy/practice may require.
West Kootenay Regional Airport Advisory Committee - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors appoints Director Crockett to the West Kootenay Regional Airport Advisory Committee AND FURTHER that staff notify the West Kootenay Regional Airport Advisory Committee about the appointment.
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| E |
Sewerage Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Sewerage Committee meeting held December 13, 2011 be received.
Murray Park Forcemain Crossing Project - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors supports the selection of Option #2 – Pipe Bridge in the November 8/11 report and cost analysis as submitted by Opus DaytonKnight Consultants Ltd. AND FURTHER that staff be authorized to explore the opportunity to partner with the engineering design and capital construction costs of the project with the City of Trail.
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F
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Staff Report(s)
i) A Memorandum of Board Resolutions and their status - Corporate Vote – Unweighted
Recommendation: That the Memorandum be received.
ii) A report from Sig Dreher, Chief Building Official, regarding a building bylaw contravention in Electoral Area ‘E’ (Big White - Wolf CWC Distributors Ltd.) - Stakeholder Vote – Unweighted (Excluding Rossland)
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors cancel the Notice registered in the Land Title Office pursuant to Section 695 of the Local Government Act and Section 58 of the Community Charter against the property legally described as Strata Lot 79, DL 4176S, SDYD, Strata Plan KAS938 together with an interest in the common property in proportion to the unity entitlement of the strata lot as shown on Form 1.
iii) A report from Sig Dreher, Chief Building Official, regarding a building bylaw contravention in Electoral Area ‘E’ (C. & E. Maarhuis) - Stakeholder Vote – Unweighted (Excluding Rossland)
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors direct the Chief Administrative Officer to file a Notice in the Land Title Office pursuant to Section 695 of the Local Government Act and Section 57 of the Community Charter against the property legally described as Lot A, DL 291S, SDYD, Plan 27866.
iv) A report from Sig Dreher, Chief Building Official, regarding the 2011 Building Statistics - Corporate Vote – Unweighted
Recommendation: That the staff report be received.
v) A report from Jeff Ginalias, Assistant Planner, regarding a permit application referral for a permit to conduct a mineral exploration program on Crown land along the Granby River north of Grand Forks - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Area ‘D’ A.P.C. comments and public comments concerning site safety and environmental protection on the application by North America Stone Inc., MEM File No. 1630594, to conduct mining exploration on Crown land near the Granby River north of Grand Forks, at the site known as Granby River, be forwarded to the Ministry of Energy and Mines for consideration.
vi) A report from Jeff Ginalias, Assistant Planner, regarding a permit application referral from the Ministry of Mines for a permit to conduct mineral exploration on Crown land along the Granby River north of Grand Forks - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Electoral Area ‘D’ comments and public comments concerning site safety and environmental protection on the application by North America Stone Inc., MEM File No. 1630593, to conduct mining exploration on Crown land near the Granby River north of Grand Forks, at the site known as Lynch Creek, be forwarded to the Ministry of Energy and Mines for consideration.
vii) A report from Jeff Ginalias, Assistant Planner, regarding a referral application from Rogers Communication Inc. for a 30 year License of Occupation to establish a communication site (tower and roadway) on Crown land immediately outside of Greenwood to provide cellular coverage to Greenwood - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors supports the application submitted by Rogers Communication Inc. to install a new communication tower on Crown land being that part of DL 2944 and 1773, SDYD, near Greenwood.
viii) A report from Jeff Ginalias, Assistant Planner, regarding an ALR Subdivision and Non-Farm Use application at Ponderosa Drive in Electoral Area ‘C’ - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the application from Marga Ventures Ltd., to subdivide in the ALR and for non-farm use in the ALR for the property legally described as Lot 35, DL 312 and 348, SDYD, Plan 29935, Except Plan 39263, be forwarded to the Agricultural Land Commission without a recommendation.
ix) A report from Jeff Ginalias, Assistant Planner, regarding mining application referrals - Corporate Vote – Unweighted
Recommendation: That the staff report be received.
x) A report from Jeff Ginalias, Assistant Planner, regarding a referral application from Apex Geoscience for Grizzly Discoveries Inc. to the Mines Branch for a permit to conduct a mineral exploration program on Crown land west of Highway 3 and west of Athelston-Hartford Road (Electoral Area ‘D’) - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Electoral Area ‘D’ A.P.C. comments concerning site safety and environmental protection on the application by Apex Geoscience for Grizzly Discoveries Inc. to conduct mining exploration on Crown land west of Highway 3 and west of Athelstan-Hartford Road be forwarded to the Ministry of Energy and Mines for consideration.
xi) A report from Bryan Teasdale, Operations Manager, regarding a draft Infrastructure Planning Study Grant application to complete a water transition study for the China Creek Water users - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors approves the submission of the China Creek Water Users Water Transition Study Infrastructure Planning application with allocation of required resources from the Feasibility Study Reserve Fund.
xii) A report from Bryan Teasdale, Operations Manager, regarding a revised operating and maintenance structure for operating the Christina Lake Solar Aquatics System facility for 2012 and 2013 - Corporate Vote – Weighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors authorize staff to enter into a contract with both Eco-Tek Ecological Technologies Ltd. and Dormar Construction Management for the operational and maintenance activities for the Christina Lake Solar Aquatics System for a period of two years (January 1, 2012 to December 31, 2013), which does not exceed the approved operating budget for the facility.
xiii) A report from Elaine Kumar, Director of Corporate Administration, regarding the March Board meeting date - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors provide direction to staff.
xiv) A report from Theresa Lenardon, Executive Assistant, regarding mail ballot voting.
Recommendation: That the staff report be received AND FURTHER direction at the discretion of the Board.
xv) A report from John MacLean, C.A.O., regarding the technology upgrades to the Board Rooms.
Recommendation: That the staff report be received.
xvi) A report from Chair Gray regarding the Columbia Basin Trust appointment.
Recommendation: That the staff report be received AND FURTHER that the suggested Columbia Basin Trust selection process by the Personnel, Executive and Policy and full Board be adopted.
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10) Bylaws
11) New Business
| A |
Schedule Public Hearing
- Bylaw No. 1485 (Appoint Director Baird to attend – Directors Perepolkin and Kettle as Alternates).
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B
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Grants-in-Aid
Electoral Area Directors Only
- Youth Forum (Village of Fruitvale) – Area ‘A’ - $250
- Rossland Winter Carnival – Area ‘B’ - $1,000
- Christina Lake Chamber of Commerce – Area ‘C’ - $1,000
- Community Futures Boundary (Route 3) – Area ‘C’ - $1,100
- Bound. Emergency & Transition Housing Soc. – Area ‘C’ - $2,000
- Christina Lake Community Hall (rental) – Area ‘C’ - $2,000
- Boundary Regional Chamber of Commerce – Area ‘C’ - $2,000
- Grand Forks Secondary School – Area ‘D’ - $1,000
- Columbia Basin Alliance for Literacy – Area ‘D’ - $1,500
- Grand Forks Figure Skating Club – Area ‘D’ - $1,000
New Business Con’t
- Boundary Horse Association – Area ‘D’ - $2,500
- Other
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C
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Other Business
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12) Late Items
13) In Camera Meeting
Proceed to an in camera meeting pursuant to Section 90(k) of the Community Charter.
14) Adjournment
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