|
Download a ZIP version of the Agenda
VISION STATEMENT
We shall be valued as an essential level of government which coordinates and distributes regional services in an effective, equitable and responsible manner.
MISSION STATEMENT
Our mission is to provide a professional level of governance and advocacy both responsive and accountable to the needs of our regional community.
Primary Overall Goals
-
Reorganize governance (other models) reduce levels of government (Regional Growth Strategy, boundary expansion/extension)
-
Environmental Stewardship/Leadership (including cultural, consolidation of water, improvement districts)
-
Partnerships (RDKB/community, service delivery, communities and orgs beyond RDKB jurisdiction (IHA))
-
Efficiency in service delivery (maintain, or increase while not increasing requisition)
-
Open/adaptive/innovative (new ways to doing business/grow while being financially responsible, prepare for uncertain future)
-
Coordinated support
-
Improve communication/trust (expand RDKB presentations and town hall meetings)
-
Regionalized infrastructure/utilities (licensing, coordination)
-
Affordable recreation (lifestyle)
Download a ZIP version of the Agenda
1) Call to Order
2) Consideration of the Agenda (Additions/Deletions)
3) Minutes
4) Delegation(s)
5) Unfinished Business
6) Tabling Resolution(s)
7) Communications
8) Communications (Information Only) - Corporate Vote – Unweighted
Recommendation: That the following items be received:
9) Reports
|
A
|
Finance, Executive, Personnel & Policy Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Finance, Executive, Personnel & Policy Committee meeting held June 16, 2011 be received.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors adopt e-mail guidelines as follows:
1. The Regional District of Kootenay Boundary staff and elected officials are expected to ensure that all communications sent on behalf of the Regional District of Kootenay Boundary will be created using a consistently high level of professionalism.
2. Proof-read e-mails before sending. Use the Spell-Check function for each e-mail to ensure that the message is free of unnecessary spelling errors. Where a Regional District of Kootenay Boundary e-mail includes grammatical or spelling errors, the Regional District of Kootenay Boundary risks the chance of being viewed as an unprofessional and potentially losing credibility.
3. Ensure the accuracy of all content sent in e-mail messages
4. Use appropriate language and professional tone in the creation of e-mail messages. It is often very difficult to determine when a person is using humour, sarcasm, or irony in an email. Please note that e-mails that include humour, sarcasm or irony may be misunderstood and should be avoided.
5. Avoid the use of the “All Caps” function, as messages sent using all CAPITALS is the e-mail version of screaming, and may be taken as offensive.
6. Keep messages short, simple, clear and concise.
7. Remember that when you send an e-mail, it creates a permanent electronic record. Whatever is written in your e-mail, including content and form will be on the record until deleted.
8. While it's common to use short-hand for personal notes, it is unacceptable for business communication. Standard abbreviations (including: e.g., Mrs., Mr., etc.) will continue to be acceptable, however, the use of excessive or colloquial abbreviations (LOL, ROFL, TTYL, BRB, etc.) is unacceptable.
9. Ensure that all messages are sent only to the intended recipients. Avoid sending messages to parties that are not directly affected by the contents of the message.
10. Use Reply to All only when necessary.
11. Ensure that all messages include a completed, appropriate and accurate Subject line.
General E-mail Procedures
- Ensure that all e-mails are appropriately encrypted.
- E-mails that contain financial information (Quotes, costs, etc.) must be checked for accuracy.
- Under no circumstances should Regional District of Kootenay Boundary confidential business information be sent out to any third party using e-mail, without prior written authorization from the Regional District of Kootenay Boundary.
- Archive all messages that are older than 3 months.
- Outgoing e-mails shall have a signature block indicating the senders name, title and contact information. - The sender shall be responsible for ensuring that paper copies of e-mail strings are kept where circumstances warrant.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors adopt the EOC Activation Wage Reimbursement Policy as follows:
Policy: Regional District of Kootenay Boundary Employees shall be eligible for regular salary and overtime while working in an Emergency Operations Centre (EOC) under an approved task number.
Purpose: To establish a policy for the payment of union and exempt staff overtime during EOC Activation.
Procedure:
1. Unionized employees shall be paid their regular salary during the standard working day and are eligible for overtime premiums subject to the provisions of the collective agreement.
2. Management staff will be paid normal salaries for their regular eight hour work day and are eligible for 1.5 times their hourly rate thereafter.
3. No employee shall be allowed to bank overtime hours related to working in an EOC.
Discussion on Strategic Planning
Recommendation: That the following items be approved for payment:
i) Int. Sch. of Accounts – June 15/11
Cheque Nos. 24971- 25386 $1,074,166.10
ii) Payroll Account 480,843.04
$1,555,009.14
|
| B |
Finance, Executive, Personnel & Policy Select Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Finance, Executive, Personnel & Policy Select Committee meeting held May 30, 2011 be received.
Discussion: The Chair of the Committee will be reviewing the options the committee discussed for the Board’s consideration. |
| C |
Electoral Area Services Committee - Corporate Vote - Unweighted
Recommendation: That the draft minutes of the Electoral Area Services Committee meeting held June 16, 2011 be received - Stakeholder Vote
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves the application submitted by Mikki Hamagami for a Site Specific Exemption to the Floodplain Management Bylaw for the property legally described as Lot 3, DL 317, SDYD, Plan 4985 subject to development of the property being in conformance with the Flood Hazard Assessment report dated September 1, 2010 and the Flood Hazard Assessment Report Addendum dated May 3, 2011, both prepared by Peter Mickelson, P. Eng. Of Omni Engineering Inc. and subject to registration of a standard floodplain covenant on title.
Recommendation: That the Regional District of Kootenay Boundary Board of Directors approves up to $65,000 from the Electoral Area ‘D’ Gas Tax apportionment for the Phoenix Alpine Ski Society to replace the existing windows and doors with energy efficient doors and windows and insulation - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors send a letter to the Premier and the UBCM reviewing the importance of rural resource roads within the Province and requesting the continuation of maintaining these roads for recreation and safety purposes.
|
|
D
|
Environmental Services Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Environmental Services Committee meeting held June 14, 2011 be received - Corporate Vote – Weighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors direct staff to execute a five year contract with Super Save Disposal for the provision of the Big White – Idabel Lake Solid Waste Collection Service - Corporate Vote – Unweighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors direct staff to implement the Amended (June 2011) Communications Strategy-Small Businesses & Residential Recycling & Household Organics Diversion Program - Corporate Vote – Weighted
Recommendation: That the Regional District of Kootenay Boundary Board of Directors direct staff to execute a five year contract with Kettle Valley Waste Ltd. for the provision of recycling collection services to residents of Greenwood, Midway and parts of Area ‘E’ - Corporate Vote – Unewighted
Recommendation: That the Board send a letter to the Ministry of Environment thanking them for all their work in the past which has led to the implementation of EPR for packaging.
|
|
E
|
Boundary Economic Development Committee - Corporate Vote – Unweighted
Recommendation: That the draft minutes of the Boundary Economic Development Committee meeting held June 14, 2011 be received.
|
|
F
|
Staff Report(s)
i) A Memorandum of Board Resolutions and their status - Corporate Vote – Unweighted
Recommendation: That the Memorandum be received.
ii) A report from Sig Dreher, Chief Building & Plumbing Official, regarding a building contravention in Electoral Area ‘B’ (B. & S. Schmidt) - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors direct the Chief Administrative Officer to file a Notice in the Land Title Office pursuant to Section 695 of the Local Government Act and Section 57 of the Community Charter against the property legally described as Lot 12, Block 2, DL 2404, KD, Plan 2423.
iii) A report from Sig Dreher, Chief Building & Plumbing Official, regarding a building contravention in Electoral Area ‘D’ (G. Beisswenger & M. Martel). (Owners have advised they will be attending the meeting.) - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors direct the Chief Administrative Officer to file a Notice in the Land Title Office pursuant to Section 695 of the Local Government Act and Section 57 of the Community Charter against the property legally described as Lot 1, DL 955S, SDYD, Plan KAP56078.
iv) A report from Sig Dreher, Chief Building & Plumbing Official, regarding a building contravention in Electoral Area ‘E’ (D. & S. Miller) - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors invite the owners, Daniel & Sonya Miller, to appear before the Board to make a presentation relevant to the filing of a Notice in the Land Title Office pursuant to Section 695 of the Local Government Act and Section 57 of the Community Charter against the property legally described as DL 346, SDYD except Plans H17963 and KAP89411.
v) A report from Sig Dreher, Chief Building & Plumbing Official, regarding a building contravention in Electoral Area ‘D’ (Red Hawk Ranch Ltd.) - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors direct the Chief Administrative Officer to file a Notice in the Land Title Office pursuant to Section 695 of the Local Government Act and Section 57 of the Community Charter against the property legally described as Lot 1, DL 1225 & 3000, SDYD, Plan KAP54436 except Plan KAP71962.
vi) A report from Jeff Ginalias, Assistant Planner, regarding a provincial referral for Electoral Area ‘E’ - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors advise the Ministry of Energy, Mines and Petroleum Resources that the application submitted by Paul Chaput for Mighty White Dolomite Ltd., to conduct mining exploration on property legally described as Lot 1, Plan 24291, DL 757, SDYD, except Plan KAP50894 near Rock Creek is supported and that the APC comments on their concerns for proper management of potentially contaminated soil be provided to the Ministry for consideration.
viii) A report from Jeff Ginalias, Assistant Planner, regarding a provincial referral for Electoral Area ‘E’ - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary forward the application for Inclusion in the ALR by Harry Charles Mitchell for the property legally described as Lot 2, DL 3342, SDYD, Plan KAP67123 to the Agricultural Land Commission without a recommendation.
ix) A report from Jeff Ginalias, Assistant Planner, regarding a provincial referral for Electoral Area ‘A’ - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors advise the Ministry of Energy and Mines and Responsible for Housing that the application submitted by Interoute Construction Ltd. to operate a gravel excavating, crushing and washing operation on a previous mining pit on industrial lands south of the Trail Regional Airport on the property legally described as that portion of Lot A, DL 205B, Sec 8 & 17, Township 7A, KD, NEP19307 is supported and that the APC comments be provided to the Ministry for consideration.
x) A report from Mark Andison, Director of Planning and Development, regarding the Cascade Heritage Power Project request for an Environmental Assessment Extension from Powerhouse Developments Inc. - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that in response to the BC Environmental Assessment Office’s request for comments regarding the application submitted by Powerhouse Developments Inc. for an extension of Environmental Assessment Certificate E06-02, the Regional District of Kootenay Boundary Board of Directors inform the Environmental Assessment Office:
- That RDKB Board of Directors July 28, 2005 resolutions continue to represent the position of the Regional District of Kootenay Boundary regarding the proposed Cascade Heritage Power Project:
1. That the Regional District of Kootenay Boundary Board of Directors recommend to the appropriate authorities that they take into consideration the wishes of the residents of Christina Lake in making their decision related to the Cascade Power Project.
2. That the Regional District of Kootenay Boundary Board of Directors supports the concerns of the Christina Lake residents regarding the Cascade Power Project and opposes the project.
- That extremely low flows have been experienced in the Kettle River during the five years since the Environmental Assessment Certificate was approved for the Cascade Heritage Power Project which, if continued, may have a significant negative impact upon the proposed power project and upon other water resource users in the basin;
- That the RDKB, in partnership with Provincial government agencies, is currently in the process developing a watershed management plan for the Kettle River Watershed which will provide a strategic framework regarding the sustainable management of water resources throughout the basin; and
- That the Cascade Heritage Power Project and its associated water reserve will limit water resource management options in the watershed and has restricted opportunities for communities in the watershed to pursue their own water storage and small-scale hydroelectric projects for the economic development and servicing benefit of regional residents.
xi) A report from Elaine Kumar, Director of Corporate Administration, regarding the appointment of the Chief Elections Officer & Deputies - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Boar dof Directors appoints Theresa Lenardon, Chief Election Officer, and Elaine Kumar, Gerry Gardner, Dianne Heinrich and Gerry Henke, Deputy Chief Elections Officers, for the November, 2011 Local Government Elections.
xii) A report from John MacLean, C.A.O., regarding the Fire Dispatch Agreement with the Regional District of Central Kootenay - Corporate Vote – Weighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors agree to a one year extension of the fire dispatch agreement and that staff be directed to renegotiate the agreement.
xiii) A report from Donna Dean, Planner, regarding an application for a crown grant for Christina Lake Seniors Housing adjacent to the Christina Lake Arts and Artisan Centre - Corporate Vote – Unweighted
Recommendation: That the staff report be received AND FURTHER that the Regional District of Kootenay Boundary Board of Directors supports the application to the Crown for a Crown Grant by the Christina Lake Housing Society on that portion of the Christina Lake Community Park as described in the staff report presented to the Regional District of Kootenay Boundary Board of Directors dated June 23, 2011. |
10) Bylaws
11) New Business
|
A
|
Grants-in-Aid
Electoral Area Directors Only
- C.L. Hospital Auxiliary – Area ‘C’ - $2,000
- Community Futures (Boundary) – Area ‘C’ $1,500
- C.L. Chamber of Commerce – Area ‘C’ $9,000
- Boundary Museum Society – Area ‘D’ - $4,000
- Sky High Blues Society – Area ‘E’ - $3,000
- Midway Trails Society – Area ‘E’ - $2,000
(Trail Construction Materials)
- Midway Trails Society – Area ‘E’ - $500
(Kettle Valley Eat for Life Program)
- Midway Public Library – Area ‘E’ - $3,000
- Boundary Creek Times – Area ‘E’ - $176.40
- Rossland/Trail Country Club Jr. Boys’ Golf – Area ‘B’ - $2,500
- 2011 WK BC Seniors Games - Area 'B' - $5,000
- Other
|
|
B
|
Other Business
|
12) Late Items
13) In Camera Meeting
14) Adjournment
|